Nationally Coordinated Criminal History Check validity

Nationally Coordinated Criminal History Check validity

The national system used to process all nationally co-ordinated criminal history checks automatically generates a ‘check results report’ please find an example report below:

npcs test results

Contained in this report is a disclaimer, and outline of the nationally coordinated criminal history check process as well as the applicant’s check details, including the result outcome and personal particulars.

All ACIC accredited bodies currently have the option to brand check results reports, meaning there may be inclusions of a header containing their branding and contact details, watermarks, verification codes and changes to the font or colour. The report information however, must stay intact exactly as it is extracted from the system.

*Please note, results may differ for checks issued and processed by state and territory police jurisdictions.

Should you wish to verify the validity of a check result please contact the accredited body as the submitting organisation.

Should you wish to report a suspected fraudulent check result, please do so via our Complaints and Compliments page. 

There is no standard timeframe that a check result is valid for. A check is considered a ‘point in time’ check only, which means the results only reflect police records on the date and time the result is released. The organisation that requires the check will typically determine the timeframe acceptable for a check result to be valid, based on their own risk assessment or operational requirements.

No. A check is not suitable for reuse for multiple purposes. For example, a check conducted for the purpose of becoming a volunteer netball coach cannot be used later to apply for a job as an administration officer. This is because the purpose identified on the check application may be used to determine what (if any) police information is released, based on the various state and territory spent convictions legislation and information release policies that apply.

Additionally, a check is considered a ‘point in time’ check. This means an applicant can receive a no disclosable court outcome (NDCO) result one day, and then be charged or convicted of a crime the following day. Charges or convictions that occur after the check result has been issued are not captured on the applicant’s existing check, deeming the result unsuitable for reuse.